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Google Calendar

Available

This integration is active and ready to use on all Pro plans.

Connect Google Calendar to Frihet. Important dates sync automatically: invoice due dates, tax dates, deadlines.

What is it for?​

With Google Calendar integrated:

  • Invoice Due Dates — Automatically created in your calendar
  • Tax Dates — VAT, IRPF, declarations sync
  • Payment Deadlines — Electricity bills, rent, etc.
  • Automatic Reminders — Notifications before each due date
  • Unified View — Everything together in Google Calendar

Requirements​

  • Google Account — Gmail, workspace, etc.
  • Active Google Calendar — You should already have it
  • Frihet Pro or higher

Connect Google Calendar​

Step 1: Open Frihet​

  1. Go to Settings → Integrations
  2. Find Google Calendar
  3. Click "Connect"

Step 2: Authorize in Google​

  1. You will be redirected to Google
  2. Log in with your Google account
  3. You will see required permissions:
    • Create events on your calendar
    • View your calendars
    • Access basic account information
  4. Click "Allow"

Step 3: Configure what to sync​

In Frihet, choose which events to create in Google Calendar:

  • ✅ Invoice Due Dates — Recommended
  • ✅ Tax Dates — Very useful
  • ⚪ Recurring Expense Payment Dates — Optional
  • ⚪ Custom Milestones — If you have them

Save.

What events sync​

Invoice Due Dates​

When you create an invoice with a due date:

Frihet:
Invoice #1042
Concepto: Diseño web
Client: Empresa ABC
Due Date: 20 febrero 2025

↓

Google Calendar:
20 febrero - Invoice due date #1042 (Empresa ABC - €2.500)
Reminder: 3 días antes (17 febrero)
Location: Frihet App

Tax Dates​

According to your country (Spain):

17 de febrero - VAT enero (due date)
25 de marzo - IRPF 2024 (declaration)
10 de diciembre - VAT noviembre (due date)

All these are created automatically in Google Calendar.

Recurring Expense Payments​

If you have recurring expenses (rent, electricity, etc.):

1 de cada mes - Rent payment (€1.200)
15 de cada mes - Payroll payment
20 de cada mes - Insurance payment (€150)

They are created as recurring events.

Real Example​

Your Google Calendar after connecting Frihet:

Febrero 2025:
5 feb → Invoice due date #1038 (Juan García €800) - Orange color
10 feb → Invoice due date #1040 (Empresa SL €2.100) - Orange color
17 feb → VAT enero - Due date - Red color
17 feb → Reminder: invoice due date #1042 - Orange color
20 feb → Invoice due date #1042 (Empresa ABC €2.500) - Orange color
25 mar → IRPF 2024 - Declaration - Red color

Automatic Reminders​

For each event created, Frihet configures reminders:

EventReminders
Invoice Due Date3 days before, 1 day before
Tax Date7 days before, 3 days before
Recurring Payment1 day before, 2 hours before

You can change these in Google Calendar per event.

Colors and Categories​

Frihet groups events with colors:

ColorType
🟠 OrangeInvoice due dates
🔴 RedImportant tax dates
🔵 BlueRecurring payments
🟢 GreenCustom milestones

This way you identify them quickly in your calendar.

Dedicated Frihet Calendar​

You can create a separate calendar for Frihet:

  1. In Google Calendar, create a new calendar: "Frihet Finanzas"
  2. In Frihet → Settings → Google Calendar, select that calendar
  3. All Frihet events go there
  4. Keeps your personal calendar clean

Advantages:​

  • ✅ Doesn't clutter personal calendar
  • ✅ Easy to share with accountant/tax advisor
  • ✅ You can hide it when not needed

Share with Accountant​

If you have a tax advisor or accountant:

  1. Create a "Frihet Finanzas" calendar (previous step)
  2. Share that calendar with your accountant:
    • Go to Google Calendar → calendar
    • Share → add accountant's email
    • Permissions: "Read" (they can only view)
  3. Your accountant sees:
    • Declaration due dates
    • Document deadlines
    • Critical tax dates

Edit events in Google Calendar​

If you change a date in Google Calendar:

❌ Does NOT sync to Frihet

Synchronization is Frihet → Google Calendar (one-way).

If you need to change a date:

  1. Edit in Frihet (the source of truth)
  2. Google Calendar updates automatically
  3. Do not edit directly in Google Calendar

Remove an Event​

If you delete an invoice in Frihet:

Frihet: You delete invoice #1042
↓
Google Calendar: The event is automatically deleted

You don't need to do anything in Google Calendar.

Disconnect Google Calendar​

  1. Go to Settings → Integrations
  2. Find Google Calendar
  3. Click "Disconnect"
  4. Existing events remain in Google Calendar (they are not deleted)

Afterwards:

  • New Frihet events do not sync
  • Existing events remain
  • You can reconnect later if you wish

Privacy​

  • Write-only — Frihet only creates events, it does not read your personal calendar
  • No access to personal events — It does not see your private appointments
  • Synced data — Due dates and dates (no sensitive client details)
  • Instantly revocable — Disconnect whenever you want

Advanced Configuration​

Event Format​

The default format is:

Invoice due date #1042 (Empresa ABC - €2.500)

You can customize in Settings → Google Calendar → Event Format:

[INVOICE] #1042 - Empresa ABC (€2.500)

Or simpler:

Due Date: Empresa ABC €2.500

Exclude Specific Clients​

If you have a client you don't want in the calendar:

  1. Settings → Google Calendar → Exclude clients
  2. Select clients (e.g., "Internal client")
  3. Their due dates do not sync

Useful if you have internal clients or subsidiaries.

Time Zone​

Frihet automatically detects your time zone. If it's incorrect:

  1. Settings → Integrations → Google Calendar
  2. Change time zone
  3. Save

Events are created at 09:00 your local time.

Troubleshooting​

"I don't see the events in Google Calendar"​

  • Verify that Google Calendar is connected ✅
  • In Configure, enable "Invoice due dates"
  • Wait 2 minutes
  • Reload Google Calendar (F5)

"Why aren't tax dates appearing?"​

  • Verify that you enabled "Tax Dates" in Settings
  • Your country must be set to Spain
  • Upcoming tax dates for 2025 should appear
  • If it's the end of the year, some 2026 dates will appear later

"I want to see all events in a single calendar"​

Excellent idea:

  1. Google Calendar, create "Frihet Finanzas" calendar
  2. Frihet → Settings → Google Calendar
  3. Select that calendar
  4. All events go there (due dates + tax dates)

"Can I edit events directly in Google Calendar?"​

Technically you can, but:

  • ❌ Does not sync to Frihet
  • ❌ Next synchronization overwrites your change
  • ✅ Better: edit in Frihet, Google Calendar updates

"How do I share with my team?"​

  1. Create a separate "Frihet Finanzas" calendar
  2. In Google Calendar, share with your team
  3. Permissions "Read" (they only view, not edit)
  4. Your team sees due dates and critical dates

Next Steps​

Previous: Slack