Register expenses
Record each business expense manually with all necessary fiscal details. Frihet maintains a complete record for tax deduction and audit.
Required fields
When creating an expense, you must specify:
- Vendor: Name of the seller or company
- Amount: Amount spent (without unnecessary decimals)
- Date: Day the expense was incurred
- Category: Fiscal classification (materials, services, supplies, etc.)
Tax configuration
VAT type
Select the regime that applies to this expense:
- VAT: Value Added Tax (21%, 10%, 4% depending on the product/service)
- IGIC: Canary Islands General Indirect Tax (applicable in the Canary Islands)
- IPSI: Tax on Production, Services, and Imports (Ceuta and Melilla)
- Exempt: Expense without right to tax deduction
The system automatically calculates the permitted deduction according to the selected type.
IRPF Withholding
If the expense is subject to IRPF withholding (e.g., professional services, freelance work), specify:
- Withholding percentage: 15%, 19%, 21% depending on the service type
- Taxable base: The system automatically deducts from the total amount
Frihet automatically generates withholding certificates for fiscal reconciliation.
Additional details
- Invoice number: Reference of the original document (mandatory for audit)
- Description: Concept of the expense (e.g., "Hosting service February month")
- Attachments: Upload the scanned receipt or invoice (PDF, JPG, PNG)
Attachments are stored securely and are available for download at any time.
Search and filtering
Find expenses quickly:
- Filter by date range (this month, quarter, fiscal year)
- Search by vendor or invoice number
- Group by category to analyze expenses
- Sort by amount or date
Expense statuses
Each expense has a status:
- Draft: Not fiscally validated
- Confirmed: Registered and ready for deduction
- Reconciled: Matched with bank if import detected it
Changing an expense to "Confirmed" locks it against accidental edits and includes it in fiscal calculations.