AI Receipt Scanning

Upload a photo of your receipt or invoice and Frihet uses computer vision (Gemini AI) to automatically extract data. Save time from manual data entry.

How it Works

On Mobile

1. Open Frihet on your phone
2. Go to Expenses > New expense > Camera
3. Point the camera at the receipt (ensure it's legible)
4. Frihet captures the photo and sends it for analysis
5. Review the extracted data and confirm

On Desktop

1. Go to Expenses > New expense > Upload receipt
2. Select JPG, PNG, or PDF file from your computer
3. Frihet analyzes the image
4. Review and confirm data

Data Extracted by AI

Frihet automatically recognizes:

• Vendor/Company: Name of the business that issued the receipt
• Total amount: Amount paid (with or without tax)
• Date: When the transaction occurred
• Invoice number: Internal reference of the receiver
• Tax breakdown: VAT, IGIC, or other (if present)
• Description: Description of the expense (services, products)

The AI also automatically detects:

• If it's an invoice (tax document) or a simple receipt
• Type of business (restaurant, store, services)
• If there is IRPF withholding indicated

Review and Confirm

Before saving, Frihet shows you the extracted data:

Vendor:           Telefónica [editable]
Amount:           45,99 EUR [editable]
Date:             15 Feb 2026 [editable]
Invoice No.:      INV-2026-0145 [editable]
VAT:              21% [editable]
Category:         Services (detected)

You can edit any field if the AI made a mistake. For example:

• If it incorrectly detected the amount (poor image quality)
• If it confused the category
• If it did not extract the invoice number

After reviewing, click Save and the expense is recorded with an automatic attachment.

Plan Limits

Frihet offers AI scanning based on your subscription. Compare the plans and pricing to choose the one that best suits your business.

Plan	Scans/month	Size limit	Support
Free	5	5 MB	Community
Pro	50	25 MB	Email (24h)
Business	200	100 MB	Priority (4h)

If you run out of scans, you can:

• Wait until next month (they reset automatically)
• Upgrade your plan
• Record the expense manually

Tips for Better Results

Clear Photo of the Receipt

• Sufficient lighting (no shadows)
• Receipt completely visible in the frame
• Perpendicular angle to the document (not oblique)
• No screen or flash reflections

Image Quality

• Minimum resolution: 2MP (recommended 8MP+)
• Format: JPG, PNG, or PDF
• Avoid very old or degraded documents (blurry ink)

Problematic Documents

Frihet may have difficulty with:

• Very old thermal receipts (faded ink)
• Documents with many mixed languages
• Logos or images that occupy 80%+ of the page
• Handwriting

In such cases, fill in manually (it's faster than waiting for the AI to fail).

Privacy and Security

• Images are sent to Google Gemini API for analysis
• They are processed anonymously (without associating them with your account before analysis)
• Files are deleted from Google's servers after 30 minutes
• Your connection is HTTPS encrypted
• The attached file is saved on your Frihet servers (not on Google)

Frihet never sells scanning data to third parties.

Troubleshooting

"No receipt detected"

• Check that it is a real receipt/invoice (not a screenshot)
• Upload a clearer version
• Try manually if the image is very old

"Incorrect amount"

• The AI likely confused tax with total
• Edit the Amount field before confirming
• If it occurs frequently with a vendor, notify support

"Scans exhausted"

• Switch to a higher plan
• Or record manually (it takes 30 seconds per receipt)

Upcoming Improvements

We are working on:

• Scanning multiple receipts in one photo
• Extraction of line item details (product, quantity, unit price)
• QR recognition on electronic invoices
• Automatic import from email (received invoices)