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Product and service catalog

Create and manage your catalog of reusable products and services so you can add lines to invoices and quotes without retyping the details each time.

Create a product or service​

Go to Sales → Products and click Create Product. The New Product/Service form has these fields:

  • Name.
  • SKU (Optional): internal code.
  • Category: free text. Frihet has no fixed list of product categories.
  • Product type: Service or Physical product.
  • Description.
  • Unit Price (€): price before taxes.
  • Cost price: if you fill it in, Frihet shows the margin.
  • Tax % (Optional) and IRPF % (Optional): default tax values for the product.
  • Active: turn it off to hide the product from the catalog.

Stock control​

On a physical product you can turn on Stock control and set the Current quantity, the Low stock alert and the Unit of measure (unit, kg, gram, liter, meter, hour, box, pack, pair or other). Stock updates automatically when you create invoices, and the product shows whether it is in stock, low on stock or out of stock. Stock control does not apply to services.

Edit a product​

Open the product from Sales → Products, change the fields and save. The change applies to lines you add from now on. Invoices already issued keep the price and taxes they were issued with.

Archive, restore and delete​

  • Archive: hides the product without deleting its history. You can archive several at once by selecting them in the list and clicking Archive Selection.
  • Restore: returns an archived product to the active list.
  • Delete: you can only delete a product that is not in use. If it appears in invoices or quotes, Frihet tells you and only allows archiving.

At the top of the list, the Total Products, Active and Archived cards filter the list by status. Search works by name, SKU or category.

Use products on invoices​

When you create an invoice, choose a catalog product on a line. Frihet fills in the description, unit price, tax and the product detail. You can then change the quantity, price or taxes of that line without changing the product.

Import products from CSV​

  1. Go to Sales → Products and click Import.
  2. Upload or drag your CSV file. Frihet only accepts CSV.
  3. Review the columns Frihet detected and the summary of total, valid and error rows.
  4. Click Import with the number of products.

Products whose SKU already exists are skipped. When it finishes, Frihet shows how many were imported, skipped and failed.

What Frihet does not include​

Frihet does not include product variants, price history, client-specific prices, volume discounts configurable on the product or catalog export to CSV. For a one-off discount, apply it on the invoice line. For a different price for a client, change the unit price on that invoice.

Common issues​

Check that it is not archived (Archived card) and try searching by SKU.

The price changed, but the old invoice did not​

Issued invoices keep their original price. If you need to correct one, issue a credit note.

Related: Pricing and taxes · Stock management · Credit notes

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