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Product and Service Catalog

Create and manage your reusable product and service catalog. Frihet allows you to quickly add lines to invoices without re-entering details each time.

Create Product or Service​

Access​

Go to Products > New product or from the invoice panel, click + Product while editing.

General Data​

Complete the basic information:

  • Name: Clear description (e.g., "Strategic consulting", "VPS Hosting")
  • Description (optional): Additional detail visible on invoices
  • SKU: Unique code (e.g., CONSULT-2026, VPS-BASIC)

The SKU is internal to your organization. Frihet generates an automatic one if you don't provide it.

Price and Taxation​

  • Unit price: Price without taxes (taxable base)
  • Tax type: VAT, IGIC, IPSI or Exempt
  • VAT rate: 21%, 10%, 4% or other (configurable per product)
  • IRPF rate: If retention applies (e.g., 15%, 19%, 21%)

Example for "Consulting":

Price: 1,000 EUR
VAT: 21% (210 EUR)
IRPF: 15% (150 EUR taxable base)
Total to client: 1,210 EUR (1,000 + 210 - IRPF is calculated at settlement)

Category​

Group products for reporting and analysis:

  • Professional services
  • Software licenses
  • Hosting and infrastructure
  • Physical products
  • Training
  • Others

You can create custom categories in Settings > Product Categories.

Unit of Measure​

Specify how it is sold:

  • Unit: Discrete quantity (1, 2, 100 units)
  • Hour: For time-based services (10 development hours)
  • Day: Projects per day (5 consulting days)
  • Month: Subscriptions (3 months of hosting)
  • Custom: Define your unit (e.g., "session", "page")

Edit Product​

  1. Go to Products
  2. Select the product
  3. Click Edit
  4. Modify fields
  5. Click Save

Changes apply to:

  • New invoices from now on
  • Draft invoices (updated if you refresh)
  • Finalized invoices: do not change (history preserved)

Archive and Restore​

Archive Product​

If you stop selling a product but want to keep the history:

  1. Select product
  2. Click More > Archive
  3. The product disappears from the invoicing list
  4. History is preserved

Restore​

From an archived product:

  1. Go to Products > Archived
  2. Select product
  3. Click Restore
  4. Returns to active list

Delete Product​

If you need to delete a product (e.g., duplicate):

  1. Select product
  2. Click More > Delete
  3. Frihet warns if it has been used in past invoices
  4. If it has history, it only allows archiving (not deleting)

Products with associated invoices are never completely deleted (audit).

Using Products in Invoices​

Add to Invoice​

When creating an invoice:

  1. Click + Add line
  2. Type the first letters of the product (autocomplete search)
  3. Select from suggestions
  4. Pre-fills: price, VAT, description
  5. Edit quantity and apply discounts if necessary

Automatic Calculation​

Frihet calculates:

Line: Strategic Consulting
Quantity: 3 days
Price: 500 EUR/day
Subtotal: 1,500 EUR
VAT 21%: 315 EUR
IRPF 15% (if applicable): -225 EUR
Line total: 1,590 EUR

Usage History​

On the product detail page you see:

  • Used in X invoices (number of documents)
  • Total revenue: Money generated by this product
  • Latest invoices: The 5 most recent documents where it appears
  • Usage graph: Monthly trend (e.g., growth/decline)

Useful for identifying star products vs. those sold only once.

Import Products from CSV​

If you have a catalog in Excel or another system:

Prepare File​

name,sku,price,vat,category,unit
Hosting VPS,VPS-BASIC,49.99,21%,Infrastructure,month
Consulting,CONSULT-H,120,21%,Services,hour
Software license,LIC-SOFT-2026,1500,21%,Software,unit

Minimum columns: name, price, vat

Import​

  1. Go to Products > Import > CSV
  2. Upload file
  3. Frihet automatically detects columns
  4. Validates prices and formats
  5. Warns of duplicates (by SKU)
  6. Click Import

Smart detection recognizes variations:

  • "Product name" = "name"
  • "Code" = "sku"
  • "Unit price" = "price"
  • "Tax" / "VAT Rate" = "vat"

Export Catalog​

Simple CSV​

  1. Go to Products
  2. Click Export > CSV
  3. Downloads catalog-{date}.csv

Includes all fields.

Use Cases​

  • Backup: Save backup regularly
  • Share: Send catalog to client or distributor
  • Audit: Record of historical prices
  • Integration: Import into ecommerce tools

Search and Filtering​

In the product list:

  • Search by name: Type and it filters in real-time
  • Search by SKU: Internal reference
  • Filter by category: E.g., "Only services"
  • Filter by status: Active / Archived

Example:

Search: "hosting"
Results: VPS Hosting, Shared Hosting, Hosting + Email

Variants (Business plan)​

If a product has multiple versions (e.g., Hosting in 3 plans):

  1. Create base product: "Hosting"
  2. Add variants:
    • Basic Hosting: 10 EUR/month
    • Pro Hosting: 25 EUR/month
    • Business Hosting: 50 EUR/month

On the invoice, select the variant directly without creating 3 separate products.

Configure in Products > Variants (Business plan).

Price Changes​

Update Price​

If you increase a product's price:

  1. Edit product
  2. Change Unit price
  3. Save

Effect:

  • New invoices: new price
  • Draft invoices: update if you refresh
  • Finalized invoices: historical price does not change

Price History​

In the Business plan, Frihet maintains:

  • Current price
  • Previous changes (with date)
  • Audit: who changed it and when

Access in Products > [Product] > Price History.

Product Discounts​

Volume Discount​

In the Business plan, configure:

  • If client buys 10+ units: -5%
  • If client buys 50+ units: -10%

Discounts are automatically applied on the invoice.

Client Discounts​

Configure special price for recurring client:

  1. Go to Products > [Product] > Special Prices
  2. Add client: "Acme Corp"
  3. New price: 450 EUR (vs 500 normal)
  4. On Acme's invoices, it is automatically applied

Digital vs. Physical Products​

Digital Products​

Do not have stock or inventory tracking:

  • Software
  • Licenses
  • Services
  • Memberships

Frihet marks them automatically if you do not specify quantity.

Physical Products​

If you want to track inventory (Business plan):

  1. Go to Products > [Product]
  2. Enable Inventory Tracking
  3. Specify current stock: 150 units
  4. When invoicing, stock is automatically decremented
  5. Alert if stock is low (< 10 units)

Access Reports > Inventory to view status.

Common Issues​

  • Verify that it is not archived (Products > Archived)
  • Search by SKU instead of name
  • Refresh page

"Price changed on old invoice"​

Price changes do not affect finalized invoices. Price is historical. This is by design (audit).

"I want a different price per client and quantity"​

In the Business plan, use Special Prices for client + quantity.

In the Pro plan, adjust manually on each invoice (manual discount).

Upcoming Improvements​

We are developing:

  • Images in catalog: Upload product photo
  • Bundling: Offers with multiple products
  • Automatic discounts: By date, season, volume
  • Ecommerce integration: Sync catalog with Shopify/WooCommerce
  • Inventory control: Automatic reorder alerts