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Configure Your Business

When you create a new account, Frihet walks you through the welcome wizard. It's the only long form you'll see — everything else is shortcuts and automation.

Step 1: Basic company information​

  • Company name — How it appears on your invoices
  • Tax ID — Your tax identification number
  • Registered address — Street, number, postal code, city

Step 2: Tax zone​

Select where your business operates:

  • Spain (mainland and Balearic Islands) — Most businesses
  • Canary Islands — Special tax regime (IGIC instead of VAT)
  • Ceuta and Melilla — Also a special regime
  • Other countries — For international users outside Spain

This affects how taxes are calculated on your invoices.

Step 3: Default tax settings​

VAT (if you're in Spain)​

Select the VAT rate that applies to your activity:

  • 21% — Standard rate (most businesses)
  • 10% — Reduced (hospitality, some services)
  • 4% — Super-reduced (food, medicine)
  • Exempt — If applicable to your case

This becomes the default applied to new invoice lines. You can always override it per document.

Income tax withholding (Spain)​

If your clients are required to withhold income tax from your invoices (mainly public sector clients):

  • Set the withholding percentage (typically 15%)
  • This applies automatically on invoices for clients configured with withholding

International users​

If you operate outside Spain, Frihet skips the Spanish tax configuration. You can configure your applicable tax rates from Settings > Taxes after completing the wizard.

Step 4: Invoice numbering pattern​

Define how your invoices are numbered. Frihet supports patterns like:

  • {YEAR}-{SEQ4} → 2025-0001, 2025-0002, etc.
  • F-{YEAR}{SEQ3} → F-2025001, F-2025002, etc.
  • {SEQ6} → 000001, 000002, etc.
  • Custom: use {YEAR}, {MONTH}, {SEQ3}, {SEQ4}, etc.

The pattern applies to:

  • Invoices
  • Quotes
  • Credit notes

You can change this later in Settings > Numbering.

Step 5: Branding (optional)​

Upload a PNG or SVG file. It appears on:

  • Invoice PDFs
  • The application header
  • Documents you send to clients

Recommended size: 200x80px maximum.

Accent color​

Choose a color that represents your brand. It's used on:

  • Primary buttons
  • Links
  • Status indicators

Frihet comes with a predefined color palette, but you can use a custom hex color.

After the wizard​

Once complete:

  • You'll be redirected to the Dashboard
  • You can create your first invoice
  • Any setting can be adjusted later from Settings > Company

If you need to change something later, it's all in Settings:

  • Tax details
  • Default VAT/withholding
  • Numbering
  • Logo and color

Explore all Frihet features and available integrations to get the most out of your setup.

Next step: Your first invoice