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Expensify

Available

This integration is available in Frihet. Set it up in Settings → Integrations → Expensify.

Connect your Expensify account to Frihet to automatically import expense reports, scanned receipts, and categories. Expensify is a business expense management platform with intelligent receipt scanning, approval workflows, and corporate card reconciliation. With this integration, approved expenses in Expensify are recorded directly in Frihet, eliminating double data entry and keeping your accounting synchronized with your team's real expenses.

What is it for?​

  • Import expense reports — Approved reports in Expensify are imported as individual expenses in Frihet with all details
  • Synchronized receipts — Receipts scanned in Expensify are automatically linked to the imported expenses in Frihet
  • Preserved categories — Expenses retain the categories assigned in Expensify, mapped to Frihet's categories
  • Employee data — Each imported expense includes who generated it, for internal control
  • Selective import — Choose which reports or date ranges to import, without bringing in the entire history

Requirements​

  • Active account on Expensify
  • Frihet Pro or Business Plan
  • Expensify Partner User ID and Partner User Secret (obtained from integration settings)

How to connect​

Step 1: Obtain credentials in Expensify​

  1. Log in to expensify.com
  2. Go to Settings → Account → Integrations
  3. In the API section, request access to the integrations API
  4. Copy your Partner User ID and Partner User Secret
  5. These credentials are unique to your account and do not expire

Step 2: Configure in Frihet​

  1. In Frihet, go to Settings → Integrations
  2. Find Expensify and click on the card
  3. Enter your Partner User ID and Partner User Secret
  4. Click Test Connection to verify that the credentials are correct
  5. Configure the category mapping between Expensify and Frihet
  6. Click Save

Step 3: Import expenses​

  1. Click Import Reports to bring in approved expense reports
  2. Select the reports or date range you want to import
  3. Review the imported expenses and verify categories and data

Data that is synchronized​

DataDirectionDetails
Expense reportsExpensify → FrihetReport name, status, approval date
Individual expensesExpensify → FrihetAmount, date, merchant, category, description
ReceiptsExpensify → FrihetReceipt image linked to the expense
CategoriesExpensify → FrihetMapped to Frihet's expense categories
Employee/userExpensify → FrihetName of the employee who generated the expense
CurrencyExpensify → FrihetOriginal expense currency with exchange rate

Use cases​

Startup with remote team​

Your team uses Expensify to record travel, software, and meal expenses. Each week, approved reports are automatically imported into Frihet. Your accounting reflects all team expenses without you having to ask anyone to send receipts via email.

Freelancer using SmartScan​

You photograph receipts with Expensify SmartScan while traveling or dining with clients. When you return to the office, you import the expenses into Frihet at once. The scanned receipts remain linked for tax justification.

Company with corporate cards​

Your company has Expensify cards or corporate cards reconciled in Expensify. Card expenses are synchronized with Frihet to provide a consolidated view of all expenses: both card-related and those paid in cash or by transfer.

Troubleshooting​

Connection error​

  • Verify that the Partner User ID and Partner User Secret are correct
  • Check that your Expensify account has access to the integrations API (not all plans include it)
  • Expensify API credentials do not expire, but they can be revoked — check in your account

Reports are not imported​

  • Only reports with approved status are imported — drafts and pending approvals are excluded
  • Verify that you have reports in the selected date range
  • If you use group policies in Expensify, ensure your credentials have access to the group's reports

Categories do not match​

  • When setting up the integration, map Expensify categories to Frihet's
  • Expenses with unmapped categories are imported with the "General" category
  • You can edit the category of an imported expense directly in Frihet

Receipts are not displayed​

  • Receipts are imported as attached images to the expense. If they do not appear, verify that the report in Expensify has attached receipts
  • Supported formats: JPG, PNG, PDF
  • Large receipts (over 10 MB) may not be imported — reduce them in Expensify before importing

Next steps​