Skip to main content

Revolut Business

Coming Soon

This integration is under development. The backend is implemented, pending adaptation of the authentication flow to an API key per user. Estimated availability: Q2 2026.

Connect your Revolut Business account to Frihet. Bank transactions are automatically synchronized and reconciled with invoices and expenses.

What does it do?​

With Revolut integrated:

  • Automatic Transactions — Your bank transactions arrive in Frihet
  • Automatic Reconciliation — Payments are matched with invoices
  • Categorization — Expenses are automatically categorized
  • Cash View — Always know how much you have
  • Synchronized Reports — Real vs. projected cash flow

Requirements​

  • Revolut Business Account — Does not work with personal Revolut
  • Revolut API Key — To connect
  • Transaction Access — Permissions in Revolut
  • Frihet Pro or higher

Get Revolut API Key​

Step 1: Open Revolut Business​

  1. Go to business.revolut.com
  2. Log in
  3. In the main menu, go to Settings → API

Step 2: Generate Token​

  1. Click on "Create new token"
  2. Give it a name: "Frihet Integration"
  3. Choose permissions:
    • ✅ Read transactions
    • ✅ Read account data
    • ❌ Send money (not needed)
    • ❌ Create payments (not needed)
  4. Click on "Create"
  5. Copy the token (you will need it immediately)

⚠️ Important: Revolut only displays the token once. Copy it and store it in a safe place.

Connect Revolut to Frihet​

Step 1: Open Frihet​

  1. Go to Settings → Integrations
  2. Find Revolut Business
  3. Click on "Connect"

Step 2: Enter API Key​

  1. Paste the Revolut token
  2. Click on "Verify connection"
  3. If correct: "✅ Connected"

Step 3: Configure Synchronization​

  1. Choose which accounts to synchronize:

    • All accounts ✅
    • Only main account ⚪
    • Specific accounts ⚪

  2. Choose frequency:

    • Real-time (every 5 minutes)
    • Hourly
    • Daily

  3. Activate "Categorize expenses automatically"

  4. Save

How Synchronization Works​

Automatic Flow​

1. Someone pays an invoice in Revolut
   ↓
2. Frihet detects the transaction (within 5 minutes)
   ↓
3. Searches for a matching invoice (amount + client)
   ↓
4. If found: marks invoice as "Paid"
   ↓
5. If not found: creates "Pending bank transaction"
   ↓
6. You manually confirm the match

Example: Client Pays​

In Revolut:

Feb 10, 2025, 14:30
Transfer received
Juan Garcia
€1,200.00
Reference: Invoice #1042

In Frihet automatically:

Invoice #1042 - Juan Garcia
Status: Paid ✅
Paid by: Revolut Transfer
Amount: €1,200.00
Date: Feb 10, 2025, 14:30

Example: Expense from Revolut​

In Revolut:

Feb 11, 2025, 09:15
Card payment
Amazon
€45.99

In Frihet:

New transaction:
- Category: Electronics (automatically detected)
- Amount: €45.99
- Vendor: Amazon
- Date: Feb 11, 2025
- Status: Review required

You edit it if necessary or confirm it.

Bank Transactions​

View Transactions​

  1. Go to Finance → Bank Transactions
  2. You see all Revolut transactions
  3. Filter by:
    • Status (Reconciled, Pending, Rejected)
    • Date
    • Type (Income, Expense)
    • Category

Transaction Statuses​

StatusMeaning
Reconciled✅ Matches invoice/expense
Pending⏳ Awaiting your review
Rejected❌ Does not match any document
Manual📝 You recorded it yourself

Reconcile Transactions​

If a payment is not automatically reconciled:

  1. Go to Bank Transactions
  2. Open the pending transaction
  3. Click on "Reconcile"
  4. Choose:
    • ✅ Paid invoice → select the invoice
    • ✅ Expense → create or select expense
    • ✅ Transfer to another account → ignore
    • ✅ Other → custom comment
  5. Confirm

The invoice is automatically marked as paid.

Automatic Categorization​

Revolut / Frihet automatically detects:

TransactionDetected Category
Amazon, eBayElectronics
Gasoline, ParkingTransportation
Restaurant, CafesMeals
Office DepotOffice Supplies
Telecom, InternetServices
DepositMoney In

You can change the category when reconciling.

Cash Flow and Projections​

View Current Balance​

  1. Go to Dashboard → Cash
  2. You see:
    • Current balance in Revolut
    • Expected income (uncollected invoices)
    • Expected expenses (unpaid invoices)
    • Month-end projection

Example:

Current balance: €5,340
+ Pending invoices: €8,500 (within 15 days)
- Expenses to pay: €2,100 (next 7 days)
= Monthly projection: €11,740

Low Balance Alerts​

You can configure:

  1. Settings → Revolut → Alerts
  2. "Alert me if balance < €X"
  3. You will receive a notification when it drops below that limit

Useful for avoiding running out of money.

Multiple Accounts​

If you have multiple Revolut accounts:

  1. In Frihet, you can synchronize all of them
  2. Each account has its code
  3. Transactions are grouped by account
  4. You see the total balance of all accounts

In reports, distinguish between:

  • Main account (EUR)
  • Savings account (EUR)
  • Account in another currency (GBP, USD, etc.)

Multiple Currencies​

If you have accounts in other currencies (USD, GBP, etc.):

  1. Frihet automatically detects
  2. Converts to your primary currency (EUR)
  3. Transactions appear with exchange rate
  4. In reports, you see both the original currency and EUR

Example:

Transaction: $500 USD (Payment from USA client)
Conversion: €460.75 EUR (at exchange rate Feb 11, 2025)
Appears in reports as: €460.75

Historical Synchronization​

The first time you connect:

  1. Frihet imports transactions from the last 90 days
  2. Attempts to reconcile with existing invoices/expenses
  3. What doesn't match remains "Pending"
  4. You confirm manually if desired

This process takes 2-5 minutes.

Taxes and Reports​

With Revolut synchronized:

  1. Income Reports → Show actual money collected
  2. Expense Reports → Show actual expenses recorded
  3. VAT calculated → More accurate (not estimated)
  4. Tax declaration → Real data from Revolut

Example:

In Frihet you invoiced: €50,000
In Revolut you collected: €48,500 (2 invoices still unpaid)
Reports show reality: €48,500 collected

Disconnect Revolut​

  1. Go to Settings → Integrations → Revolut
  2. Click on "Disconnect"
  3. The transactions you already imported remain in Frihet

Afterwards:

  • No new transactions are synchronized
  • You can reconnect later
  • In Revolut, go to Settings → API and revoke the token if desired

Token Revocation​

If you lose the token or want to reset:

  1. In Revolut, go to Settings → API
  2. Find the "Frihet Integration" token
  3. Click on "Revoke"
  4. Generate a new one
  5. In Frihet, update the token

Privacy and Security​

  • We do not see your money — We only read transactions
  • Encrypted tokens — They are stored encrypted in Frihet
  • No access to future transactions — Only authorized data
  • Immediately revocable — Delete access whenever you want

Troubleshooting​

"My transactions are not appearing"​

  • Verify that Revolut is connected ✅
  • Transactions must be from the last 90 days
  • Wait 5-10 minutes for initial synchronization
  • Reload Frihet (F5)

"Why isn't it reconciling automatically?"​

  • The amount must match exactly
  • The reference helps (if you include invoice number)
  • Different currencies may not match
  • The collection date must be close to the invoice date

Solution: Reconcile manually by clicking on "Reconcile".

"I have accounts in multiple currencies"​

Everything works:

  1. Revolut supports GBP, USD, EUR, JPY, etc.
  2. Frihet automatically converts to your primary currency
  3. In reports, you see both (original currency + EUR)

"Does changing my Revolut password affect the token?"​

No. The token remains valid. It is only revoked if:

  • You do it manually
  • Your Revolut account is closed
  • Token permissions are revoked

"What happens with payments between my own accounts?"​

If you make an internal transfer (Revolut → another account):

  1. Frihet detects it as an "Internal transaction"
  2. Does not reconcile it with an invoice
  3. Does not count it as an expense/income
  4. You can ignore it or mark it as "Transfer"

Next Steps​

Previous: Google Calendar