# Google Calendar

:::tip Available
This integration is active and ready to use on all Pro plans.
:::

Connect Google Calendar to Frihet. Important dates sync automatically: invoice due dates, tax dates, deadlines.

## What is it for?

With Google Calendar integrated:

- **Invoice Due Dates** — Automatically created in your calendar
- **Tax Dates** — VAT, IRPF, declarations sync
- **Payment Deadlines** — Electricity bills, rent, etc.
- **Automatic Reminders** — Notifications before each due date
- **Unified View** — Everything together in Google Calendar

## Requirements

- **Google Account** — Gmail, workspace, etc.
- **Active Google Calendar** — You should already have it
- **Frihet Pro or higher**

## Connect Google Calendar

### Step 1: Open Frihet

1. Go to **Settings** → **Integrations**
2. Find **Google Calendar**
3. Click **"Connect"**

### Step 2: Authorize in Google

1. You will be redirected to Google
2. Log in with your Google account
3. You will see required permissions:
   - Create events on your calendar
   - View your calendars
   - Access basic account information
4. Click **"Allow"**

### Step 3: Configure what to sync

In Frihet, choose which events to create in Google Calendar:

- ✅ **Invoice Due Dates** — Recommended
- ✅ **Tax Dates** — Very useful
- ⚪ **Recurring Expense Payment Dates** — Optional
- ⚪ **Custom Milestones** — If you have them

Save.

## What events sync

### Invoice Due Dates

When you create an invoice with a due date:

```
Frihet:
Invoice #1042
Concepto: Diseño web
Client: Empresa ABC
Due Date: 20 febrero 2025

↓

Google Calendar:
20 febrero - Invoice due date #1042 (Empresa ABC - €2.500)
Reminder: 3 días antes (17 febrero)
Location: Frihet App
```

### Tax Dates

According to your country (Spain):

```
17 de febrero - VAT enero (due date)
25 de marzo - IRPF 2024 (declaration)
10 de diciembre - VAT noviembre (due date)
```

All these are created **automatically** in Google Calendar.

### Recurring Expense Payments

If you have recurring expenses (rent, electricity, etc.):

```
1 de cada mes - Rent payment (€1.200)
15 de cada mes - Payroll payment
20 de cada mes - Insurance payment (€150)
```

They are created as recurring events.

### Real Example

**Your Google Calendar after connecting Frihet:**

```
Febrero 2025:
5 feb → Invoice due date #1038 (Juan García €800) - Orange color
10 feb → Invoice due date #1040 (Empresa SL €2.100) - Orange color
17 feb → VAT enero - Due date - Red color
17 feb → Reminder: invoice due date #1042 - Orange color
20 feb → Invoice due date #1042 (Empresa ABC €2.500) - Orange color
25 mar → IRPF 2024 - Declaration - Red color
```

## Automatic Reminders

For each event created, Frihet configures reminders:

| Event | Reminders |
|--------|---------------|
| **Invoice Due Date** | 3 days before, 1 day before |
| **Tax Date** | 7 days before, 3 days before |
| **Recurring Payment** | 1 day before, 2 hours before |

You can change these in Google Calendar per event.

## Colors and Categories

Frihet groups events with colors:

| Color | Type |
|-------|------|
| 🟠 Orange | Invoice due dates |
| 🔴 Red | Important tax dates |
| 🔵 Blue | Recurring payments |
| 🟢 Green | Custom milestones |

This way you identify them quickly in your calendar.

## Dedicated Frihet Calendar

You can create a **separate calendar** for Frihet:

1. In Google Calendar, create a new calendar: "Frihet Finanzas"
2. In **Frihet** → **Settings** → **Google Calendar**, select that calendar
3. All Frihet events go there
4. Keeps your personal calendar clean

### Advantages:

- ✅ Doesn't clutter personal calendar
- ✅ Easy to share with accountant/tax advisor
- ✅ You can hide it when not needed

## Share with Accountant

If you have a tax advisor or accountant:

1. Create a "Frihet Finanzas" calendar (previous step)
2. Share that calendar with your accountant:
   - Go to **Google Calendar** → calendar
   - **Share** → add accountant's email
   - Permissions: "Read" (they can only view)
3. Your accountant sees:
   - Declaration due dates
   - Document deadlines
   - Critical tax dates

## Edit events in Google Calendar

If you change a date in Google Calendar:

❌ **Does NOT sync to Frihet**

Synchronization is **Frihet → Google Calendar** (one-way).

If you need to change a date:

1. Edit in **Frihet** (the source of truth)
2. Google Calendar updates automatically
3. Do not edit directly in Google Calendar

## Remove an Event

If you delete an invoice in Frihet:

```
Frihet: You delete invoice #1042
↓
Google Calendar: The event is automatically deleted
```

You don't need to do anything in Google Calendar.

## Disconnect Google Calendar

1. Go to **Settings** → **Integrations**
2. Find **Google Calendar**
3. Click **"Disconnect"**
4. Existing events **remain in Google Calendar** (they are not deleted)

Afterwards:
- New Frihet events do not sync
- Existing events remain
- You can reconnect later if you wish

## Privacy

- **Write-only** — Frihet only creates events, it does not read your personal calendar
- **No access to personal events** — It does not see your private appointments
- **Synced data** — Due dates and dates (no sensitive client details)
- **Instantly revocable** — Disconnect whenever you want

## Advanced Configuration

### Event Format

The default format is:

```
Invoice due date #1042 (Empresa ABC - €2.500)
```

You can customize in **Settings** → **Google Calendar** → **Event Format**:

```
[INVOICE] #1042 - Empresa ABC (€2.500)
```

Or simpler:

```
Due Date: Empresa ABC €2.500
```

### Exclude Specific Clients

If you have a client you don't want in the calendar:

1. **Settings** → **Google Calendar** → **Exclude clients**
2. Select clients (e.g., "Internal client")
3. Their due dates do not sync

Useful if you have internal clients or subsidiaries.

### Time Zone

Frihet automatically detects your time zone. If it's incorrect:

1. **Settings** → **Integrations** → **Google Calendar**
2. Change time zone
3. Save

Events are created at 09:00 your local time.

## Troubleshooting

### "I don't see the events in Google Calendar"

- Verify that Google Calendar is connected ✅
- In **Configure**, enable **"Invoice due dates"**
- Wait 2 minutes
- Reload Google Calendar (F5)

### "Why aren't tax dates appearing?"

- Verify that you enabled **"Tax Dates"** in Settings
- Your country must be set to Spain
- Upcoming tax dates for 2025 should appear
- If it's the end of the year, some 2026 dates will appear later

### "I want to see all events in a single calendar"

Excellent idea:

1. **Google Calendar**, create "Frihet Finanzas" calendar
2. **Frihet** → **Settings** → **Google Calendar**
3. Select that calendar
4. All events go there (due dates + tax dates)

### "Can I edit events directly in Google Calendar?"

Technically you can, but:

- ❌ Does not sync to Frihet
- ❌ Next synchronization overwrites your change
- ✅ Better: edit in Frihet, Google Calendar updates

### "How do I share with my team?"

1. Create a separate "Frihet Finanzas" calendar
2. In Google Calendar, share with your team
3. Permissions **"Read"** (they only view, not edit)
4. Your team sees due dates and critical dates

## Next Steps

- [Automate with n8n](./n8n)
- [Receive notifications in Slack](./slack)

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