# Don't lose a single deduction: log every expense with a photo ## The problem Every receipt left in a jacket pocket is money. An unlogged expense doesn't lower your deductible VAT or your income tax base, so you end up paying tax on revenue you already spent running your business. The problem is rarely not wanting to deduct. It's that capturing the expense in the moment takes effort, and by the time the quarter closes half the receipts are gone. What you want is simple: capture every expense in seconds and have it categorize itself, so you deduct everything you're entitled to. ## How Frihet solves it The idea is to turn logging an expense into a two-second gesture, so it no longer depends on your memory or a folder full of crumpled receipts. ### 1. Take a photo (or forward the document) On mobile, open Frihet and go to **Expenses > New expense > Camera**. Point at the receipt and you're done. You can also upload a PDF from your computer or send the document by email. Each capture runs through a single AI call that reads the document for you. If you install Frihet as an app (PWA), you can use the **share target**: from your gallery or any app, tap **Share > Frihet** and the photo goes straight into the OCR flow, without opening the app first. ### 2. The AI extracts the data OCR recognizes the vendor, amount, date, invoice number, and tax breakdown: VAT, IGIC, or income tax withholding if present. Frihet works with 214 vendor templates to read different receipt formats. You check the data, fix anything off, and confirm. ### 3. It categorizes itself Frihet suggests the expense's tax category automatically (materials, services, utilities...). Each category feeds a chart so you can see where the money goes at a glance. Correct categorization is what makes the deduction apply cleanly: without it, a deductible expense can end up misfiled. ### 4. The repetitive stuff, on autopilot Expenses that recur every month —hosting, software, your accountant's fee— you set up once as a **recurring expense** and Frihet generates them on its own. You never forget a subscription again. And if you'll pass an expense on to a client, mark it as a **billable expense**: when you create the next invoice, Frihet offers it up to add. The expense isn't just deducted — you bill it back too. ### 5. The AI cofounder does the boring work You can ask the AI copilot to log an expense in plain language or to read a document you attach. It's the usual Frihet logic: the AI runs the task, you just confirm. ## From photo to tax return Every confirmed expense flows into your accounting and into the **tax dashboard**, which estimates your quarterly VAT and income tax in real time. So the expense isn't a loose slip of paper: it's deductible VAT that subtracts and a tax base that drops. When the quarter closes, there's nothing to reconstruct — it's already logged. ## An example Marta is a freelance designer in Valencia. - Lunch with a client, €38: photo of the receipt on the way out of the restaurant, three seconds. - Annual hosting invoice: she forwards it by email and marks it recurring. - The new laptop, €1,200: the store's PDF dragged onto her computer, 21% VAT detected on its own. When the quarter closes, Marta searches nothing in her email or her wallet. All three expenses are already logged, categorized, and adding to her deductible VAT. Before, the lunch and half a drawer of receipts got lost every quarter. Now every deductible euro counts. ## Limits by plan AI scanning is tiered by plan: **Free** includes 5 scans per month, **Pro** 50, and **Premium** 200. Manual expense logging doesn't consume AI scans. Pro is €9/month (€90/year) and Premium is €29/month (€290/year). See [plans and pricing](https://www.frihet.io/pricing). ## Keep reading - [Log expenses](/gastos/registrar-gastos) — all the tax fields, statuses, and attachments. - [AI receipt scanning](/gastos/escaneo-ocr) — how OCR works step by step and tips for better reads. - [Taxes in invoicing](/facturacion/impuestos) — how VAT, IGIC, and income tax are calculated. ## Start now Open [app.frihet.io](https://app.frihet.io), take a photo of your next receipt, and let it log itself.