People and HR
The Team menu entry (/people) centralizes the management of your staff: directory, time tracking, leaves and expense claims. It is included in the Premium plan.
Tabs
| Tab | Content |
|---|---|
| Directory | List of people, with search and filters |
| Time Tracking | Clock-in and clock-out records |
| Leaves | Leave requests and their approval |
| Expense Claims | Expenses claimed by team members |
Directory
The directory lists everyone on the team. You can search by name, email or department and filter by status (Active, On Leave, Suspended, Offboarded, Clocked In, Not Clocked In) and by department.
Add a person
- Go to Team → Directory.
- Click Add person.
- Fill in the form (name, email, phone, department, job title, contract type, work location and schedule, among others).
- Save.
Contract types: Permanent, Temporary, Contractor, Intern. Work location: Office, Remote, Hybrid. Schedule: Full time, Part time, Flexible.
Person profile
Clicking a person opens their profile, with the Profile, Attendance and Leaves tabs. From the profile you can Edit or Archive the person; you can reactivate them at any time.
Time tracking
Each person records their working day with two buttons:
- Clock In at the start.
- Clock Out at the end, with confirmation.
Each person's status shows as Clocked In or Not Clocked In.
The Attendance tab shows Hours This Week, Avg Daily and Overtime for the week. If the week has overtime, the notice "You have exceeded X h overtime this week" appears.
Records use the workspace timezone. If no zone is configured and no schedule is assigned, Frihet rejects clock-ins until you set one.
Time-record corrections
If a past record is wrong, the person submits a correction request and checks its status under My correction requests. Whoever manages the team reviews the Correction request queue and approves or rejects the requests.
Export the time record
Export Records downloads the current month's time record for the selected person: a JSON with the content hash and a CSV.
Who Is In?
The Who Is In? widget shows team presence: working, on break, remote, on leave or offline, with the start time.
Leaves
The Leaves tab shows the team calendar with holidays and pending requests.
Types and statuses
Types: Vacation, Sick leave, Personal, Parental leave, Bereavement, Other. Statuses: Pending, Approved, Rejected, Cancelled.
Request leave
- Go to Team → Leaves.
- Click Request leave.
- Choose the type and the start and end dates; Frihet shows the business days.
- Submit the request.
Under My days you see your vacation progress and days pending approval, and under My requests you can cancel a request.
Approve or reject
Requests appear under Pending approvals, with a filter by employee. Click Approve or Reject. The Admin and Editor roles can approve leaves.